EMAIL AUTOMATION TEMPLATES

Complete Email Automation System

Ready-to-use email templates and automation sequences for your streamlined acknowledgment process. Copy, customize, and implement in your email platform of choice! πŸ“§βœ¨

πŸ“‹ Email Automation Flow

1. Booking Submitted

Customer books service

Trigger: Form submission

2. Instant Email

Acknowledgment request sent

Delay: Immediate

3. Follow-up

If not completed

Delay: 24 hours

4. Confirmation

Acknowledgment complete

Trigger: Form completion

Email Template #1

Initial Acknowledgment Request (Immediate)

Subject: πŸŽ‰ Almost Ready! Complete Your SimpleCleanz Service Setup
From: SimpleCleanz Team <hello@simplecleanz.com>

πŸŽ‰ Thanks for booking with SimpleCleanz!

Just one quick step to activate your service

Hi {{CUSTOMER_NAME}},

Great news! Your cleaning service booking has been received. 🏠✨

To complete your service setup, please review and acknowledge our service terms. This ensures everyone's on the same page and protects both you and our team.

Your Booking Details:

  • Service: {{SERVICE_TYPE}}
  • Date Requested: {{REQUESTED_DATE}}
  • Address: {{SERVICE_ADDRESS}}
  • Reference #: {{BOOKING_ID}}

⏰ What Happens Next?

  1. Complete your acknowledgment (link above)
  2. Receive service confirmation within 2 hours
  3. Our team may call to confirm final details
  4. Enjoy your sparkling clean home! 🌟

Questions? Reply to this email or call us at (229) 609-6928

Thank you for choosing SimpleCleanz!

SimpleCleanz - A DivaddLimited Company

Email Template #2

Follow-up Reminder (24 hours later)

Subject: ⏰ Don't Miss Out! Complete Your Service Setup - SimpleCleanz
From: SimpleCleanz Team <hello@simplecleanz.com>

⏰ Quick Reminder

Your service setup is almost complete!

Hi {{CUSTOMER_NAME}},

We're excited to provide you with exceptional cleaning service! 🏠

πŸ“ One Quick Step Missing

To activate your service, please complete your acknowledgment of our service terms. It takes just 2 minutes!

βœ… Complete Now (2 Minutes)

⚠️ Important: We cannot schedule your service until this step is completed.

Your Booking Summary:

Service: {{SERVICE_TYPE}}

Booking ID: {{BOOKING_ID}}

Address: {{SERVICE_ADDRESS}}

Need help? Call us at (229) 609-6928

Email Template #3

Acknowledgment Confirmation (After completion)

Subject: πŸŽ‰ Service Activated! Your SimpleCleanz Team is Ready
From: SimpleCleanz Team <hello@simplecleanz.com>

πŸŽ‰ Welcome to SimpleCleanz!

Your service is now activated and ready to go!

Hi {{CUSTOMER_NAME}},

Congratulations! You've successfully completed your service acknowledgment. Your SimpleCleanz service is now active and we're excited to get started! ✨

πŸ“‹ Your Service Details

🏠 Service Type: {{SERVICE_TYPE}}

πŸ“… Date Requested: {{REQUESTED_DATE}}

πŸ“ Address: {{SERVICE_ADDRESS}}

πŸ†” Booking Reference: {{BOOKING_ID}}

πŸ“ Acknowledgment Date: {{ACKNOWLEDGMENT_DATE}}

⏰ What Happens Next?

  1. Within 2 hours: Team confirmation call (if needed)
  2. Before service: Payment processing setup
  3. Service day: Professional team arrival
  4. After service: Quality follow-up

πŸ’‘ Before Your Service Day

  • Basic tidying and decluttering
  • Secure valuable and fragile items
  • Ensure pets are contained or removed
  • Provide any special instructions

πŸ“ž Need to Reschedule?

Remember: 24-hour notice required to avoid the $50 same-day cancellation fee.
Call us at (229) 609-6928

πŸ™ Thank You for Choosing SimpleCleanz!

We're committed to exceeding your expectations and making your home spotless. Your trust means everything to us!

⭐⭐⭐⭐⭐

Questions? Reply to this email or call (229) 609-6928

SimpleCleanz - A DivaddLimited Company

πŸš€ Implementation Guide

1. Email Platform Setup

  • β€’ Copy templates to your email platform
  • β€’ Set up merge fields (variables)
  • β€’ Configure automation triggers
  • β€’ Test email delivery

2. Form Integration

  • β€’ Connect booking forms to email automation
  • β€’ Map form fields to email variables
  • β€’ Set up completion tracking
  • β€’ Configure webhook triggers

3. Tracking & Analytics

  • β€’ Monitor email open rates
  • β€’ Track acknowledgment completion
  • β€’ Set up follow-up sequences
  • β€’ Generate completion reports

πŸ“ Variable Mapping Guide:

Customer Data:
  • β€’ {{CUSTOMER_NAME}} - Customer's full name
  • β€’ {{CUSTOMER_EMAIL}} - Email address
  • β€’ {{CUSTOMER_PHONE}} - Phone number
  • β€’ {{SERVICE_ADDRESS}} - Cleaning location
Service Data:
  • β€’ {{SERVICE_TYPE}} - Standard/Elite plan
  • β€’ {{REQUESTED_DATE}} - Preferred service date
  • β€’ {{BOOKING_ID}} - Unique booking reference
  • β€’ {{WEBSITE_URL}} - Your website domain